Club Constitution

Constitution of the City College of New York

Student Chapter of the

American Association of Engineering Education

 

Preamble

 

            We encourage all students to aim high, work hard to keep excellent academic performance, and participate actively in scientific research and engineering design, as well as STEM career-oriented club activities. We help all engineering students to graduate with the knowledge, skill, and confidence to pursue research in the STEM fields to solve problems of national interest. The Journal of Student Research (JSR) supported by the Office of Student Research & Scholarship of the Grove School of Engineering is the Official Journal of the CCNY Student Chapter of the ASEE. The JSR publishes student authored research articles, essays of research experience and career development, as well as outreach of engineering education. The CCNY Student Chapter of the ASEE uses the JSR as the venue to inform all engineering students, faculty and the general public the best practices of engineering education.

 

Article I – Name

Section 1. The name of this organization shall be the City College of New York Student Chapter of the American Society for Engineering Education.

 

Article II – Purpose, Power and Scope

Section 1. The purpose of this club/organization shall be to encourage undergraduate students, in particular, underrepresented minorities and women to pursue research and careers in the sciences and engineering fields. The club/organization is specifically designed to enhance the academic competitiveness of City College while also providing students with valuable experience that can be used beyond graduation. To broaden the scope of interest in engineering fields within the academic community, one goal of this student chapter is to develop relationships with local schools (K-12) to encourage students to pursue careers in engineering from an early age.

Section 2. These purposes shall be accomplished through a series of workshops and seminars that guide students and help them prepare for research, information sessions on scholarships, fellowships and graduate programs to reward dedication and hard work, and talks by professors to expose students to the kind of research happening within the City College.

Section 3.  All activities executed by the City College Chapter of ASEE are legal and non-profit in nature.

We accept and understand that under the authority granted by the Board of Trustees, as specified in the Board of Higher Education By-Laws Article 15.2, the Undergraduate Student Government legislative decisions shall take precedence over those of this and any other student club/organization.

 

Article III – Membership

Section 1. Qualifications

a) All members of the club/organization must be students attending the CUNY City College of New York.

b) No person shall be denied membership in this club/organization because of race, color, sex, handicap, national origin, religious affiliation or belief.

c) Members must have high academic standing and dedication to education and careers in science, technology, engineering, and mathematics (STEM).

d) All expulsions may be appealed by the expelled member to the Undergraduate Student Government, but until the appeal is decided, the member shall not enjoy the rights nor privileges of membership.

Section 2. Membership Procedure

a) To become a member, a person must adhere to Article II Section 1, pay the required dues (if any), and attend a certain number of meetings. The number ofpersons who may be members shall not be limited.

 

Article IV – Officers, Elections, Tenure and Faculty Advisor

Section 1. Officers

a)     The officers of this organization shall be as follows:

  1.                                  i.         President
  2.                                 ii.         External Vice President
  3.                               iii.         Internal Vice President
  4.                               iv.         Secretary
  5.                                 v.         Treasurer

b)    The President shall coordinate and preside at all meetings, appoint committee chairpersons, facilitate at all e-board meetings, and be a member of the Council of the student club/organizations or his/her designee which should be submitted in writing to the Undergraduate Student Government

c)     The Vice-President shall reserve room and equipment for club activities and be responsible for equipment setup at events. The vice president must assume the duties of President in the absence of the President.

e) The Treasurer shall collect all dues, maintain whatever account may exist in the SSC
Business Office (NAC 1/210A), and shall be responsible for filing the budget requests with the Undergraduate Student Government.  He/She shall periodically give an account of the club/organization’s finances to the membership, and the Finance Committee of the Undergraduate Student Government upon notice of request.

f) The Secretary shall take minutes, handle all correspondences, and forward a
copy of all approved minutes to the Undergraduate Student Government

g) In the event that there are no officers, an internal Vice President shall be appointed to aid the president and also help newly elected officers transition to their new roles.

h) The Executive Committee will consist of the aforementioned officers and their role shall be to run the City College Chapter of ASEE and club affiliated programs.

i) The affiliated program of the City College Chapter of ASEE is the Undergraduate Journal of Student Research (JSR).

Section 2. Elections, Tenure

a) Elections shall be held in the Spring Semester.

b) Candidates are elected based on the one with most votes

c) If the group wishes to remove an officer for not doing his job, an executive meeting will be held and the meeting recorded with a digital voice recorder and minutes recorded. Members will then be informed and a new officer will be elected.

d) Tenure

The Tenure shall be one (1) year.  The new officers shall take office at the conclusion of a meeting to be held on a weekday of the last full week before Spring final examinations (or before.)

Section 3. Faculty Advisor   

a) A Faculty Advisor shall be elected at the elections meeting of the Spring semester.

Article V – Meeting and Quorum, Rules of Order

Section 1. This club/organization shall meet at least five times per semester.

Section 2. Quorum

A quorum consisting of two officers plus 25% of members in good standing are necessary for the transaction of any business.

Section 3. Rules of Order members who have attended 3/5 meetings are eligible to vote.

All parliamentary questions not determined by the constitution or these By-Laws shall be decided according to Robert’s Rules of Order Revised

 

Article VI – Amendment Procedures

All amendments to this constitution shall require at least two-thirds affirmative vote of the membership.  Amendments shall be proposed one regular membership meeting at least one week later, or through majority vote for a special meeting.  They shall take effect only upon approval by the Undergraduate Student Senate.

 

Article VII – Dissolution of the Club/Organization

Section 1. In the event of dissolution of this club/organization, all accrued funds and assets generated from student activity fees shall be returned to the Undergraduate Student Government.

All funds and assets not generated from student activity fees shall be donated to the department of student research and development at the Grove School of Engineering.

Article VIII – Amendments and Bylaws

Amendments

Section 1. All amendments to the Constitution shall be submitted to the President and Secretary, and then read at a meeting in which the amendment will be voted upon.

Section 2. Amendments to the Constitution shall be ratified by a two-thirds majority vote by the club members present.

Section 3. All amendments to the Constitution and bylaws are subject to the approval of the Dean of the School of Engineering.

 

Bylaws

Section 1. Elections shall be conducted by a show of hands. Absentee ballots shall not be allowed.

Section 2: A vacancy of the Presidency shall be filled by the Vice-President. The Vice-Presidency shall then be filled by a majority election by the Executive Board.

Section 3: Any non-attendance of the meetings for a long period of time will be considered as a voluntary resignation.